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Payroll Administrator

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UK/EMEA Payroll Administrator

Leading Tier1 Investment Bank are seeking a payroll administrator to join their UK/EMEA payroll team based in Glasgow.

The successful candidate should be able to demonstrate a high level of experience and knowledge gained within professional and complex payroll environment. You are expected to be able to work efficiently and effectively at all times whilst providing an exemplary level of service to all levels of employees. A flexible approach and an ability to manage your own time and duties will be required to be part of this team.

Key accountabilities of the role are detailed below:

  • Processing responsibility for employees of defined business units included in the UK payroll via Midland HR (iTrent) - 1 monthly payroll and occasional supplementary payrolls may be included in a monthly cycle
  • Build and manage relationship with HR.
  • This role acts as a dedicated payroll contact for the business units HR coverage and employees with a requirement to provide a high level of technical/practical advice on Payroll administration matters to ensure statutory and firm compliance
  • Input and checking of all aspects of UK Payroll processing
  • Importing files to payroll system
  • Starters, Leavers and completion of all appropriate tax forms
  • Variable data - eg. bonus, advances, overtime, etc
  • Knowledge and application of statutory and firm rules in relation to: SSP, SMP, SAP, SPP, redundancy payments and many other aspects of payroll processing
  • Review and checking of other administrator's work to ensure accuracy and provide absence cover for their business unit
  • Dealing with employee related queries through a web based query tool within the given SLA agreements
  • Day to day liaison with clients - HR, employees, HMRC and Vendors
  • Monthly payroll element reconciliation and control reporting
  • Arrange 3rd party monthly payroll payments ie court orders and Payroll Giving
  • Quarterly archiving of aged payroll documents
  • Print, save and distributed daily HR/Payroll interface reports on a rota basis
  • Ability to manually calculate PAYE and NI calculations when required
  • Completion of periodic National Statistics forms
  • Payroll uploads of HR data to iTrent
  • Overpayments process compliance
  • Continually updating all process documentation to ensure all are up to date and available to test under our strict SOX control processes.
  • Maintaining a detailed understanding of current payroll legislation, with a proactive approach to apply daily in your work.
  • Escalate and document all issues to ensure senior management awareness and track resolution success.
  • Involvement in testing system updates where applicable

Dependent on experience, additional duties of the role may include:

  • Ad hoc compensation data collation for PWC
  • Reconciliation and accounting involvement
  • Collating and producing KPI data
  • Involvement in modified/expat payrolls
  • Splitting, processing and reconciling Executive Compensation payments

EMEA Payroll Processing:

  • Manage relationships with local providers
  • Collate and communicate monthly payroll instructions to vendors
  • Reconcile payroll output from payroll vendors
  • Delivery of net pay, 3rd party payments or payroll funding as required in each location
  • Posting payroll journals and providing relevant reporting to compensation accounting team
  • Ensure payroll benefits are reported correctly in each location in partnership with HR benefits department
  • Deal with HR, employees, and vendor queries
  • Accounting and reconciliation of payroll/GL data in each location

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